Privacy Statement

1. Introduction

This Privacy Statement (“Statement”) sets out how the SIDS Centre of Excellence (“SIDSCoE”, “the Centre”, “we”, “our”) collects, processes, uses, stores, and protects personalinformation provided to or obtained by the Centre through its website, digital platforms,applications, databases, events, or other forms of engagement.The SIDS CoE is headquartered in Shell Beach, Burma Road, St John’s Antigua, andoperates as a Non-Profit institution serving Small Island Developing States (SIDS).

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2. Definition of Personal Information

For the purposes of this Statement, “Personal Information” means any information relating toan identified or identifiable individual which, if disclosed, could affect the individual’slegitimate privacy interests, whether considered alone or in combination with otherinformation.

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3. Amendments

The SIDS CoE may amend this Privacy Statement from time to time. Any amendments takeeffect immediately upon publication on the Centre’s website. Continued use of the website orsubmission of personal information following such publication constitutes acceptance of therevised Statement.

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Categories of Personal Information Collected

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4. Types of Information

The SIDS CoE may collect and process the following categories of personal information,including but not limited to:

  • Contact details: name, organization, job title, email address, telephone number, mailing address;
  • Professional information: institutional affiliation, role, experience, education, areas of expertise;
  • Engagement-related information: event registrations, partnership inquiries, correspondence;
  • Technical data: IP address, browser type, device information, usage statistics;
  • Visual information: photographs or recordings captured at CoE-hosted or CoE-supported events.

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5. Sensitive Personal Information

The SIDS CoE does not intentionally collect sensitive personal information (such as healthdata, political opinions, religious beliefs, or biometric data). Where such information isrequired for legitimate operational purposes (e.g. accessibility requirements for events), it willonly be processed with the individual’s explicit consent.

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How Information Is Collected

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6. Collection Methods

Personal information may be collected:

  • Directly: when you submit information via contact forms, event registrations, partnership inquiries, or correspondence;
  • Indirectly: through partners, co-hosting institutions, or collaborators acting in coordination with the Centre;
  • Publicly: from publicly available sources where relevant to institutional engagement;
  • Technically: through cookies and analytics tools used to improve website functionality and performance.

The SIDS CoE does not knowingly collect personal information from children.

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Purpose of Processing

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7. Use of Information

The SIDS CoE processes personal information to:

  • Respond to inquiries and partnership requests;
  • Facilitate engagement, convenings, and collaboration;
  • Administer institutional relationships;
  • Improve website content and user experience;
  • Meet reporting, governance, and accountability requirements.

Personal information will not be used for purposes incompatible with these objectives without consent.

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Legal Basis for Processing

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8. Lawful Grounds

The SIDS CoE processes personal information based on:

  • Consent provided by the individual;
  • Legitimate institutional interests aligned with the Centre’s mandate;
  • Contractual necessity;
  • Legal or public-interest obligations.

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Information Sharing and Disclosure

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9. Third Parties

The SIDS CoE may share personal information with:

  • Service providers and contractors acting on the Centre’s instructions;
  • Partner institutions supporting programme delivery;
  • Regulatory or legal authorities where required by law.

Personal information is not sold or shared for commercial marketing purposes.

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10. International Transfers

Personal information may be processed or stored outside the country of origin. The SIDSCoE takes reasonable measures to ensure appropriate safeguards are in place.Data Retention and Security

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11. Retention

Personal information is retained only for as long as necessary to fulfil the purposes outlinedin this Statement or as required by institutional policies.

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12. Security

The SIDS CoE employs appropriate technical and organizational measures to protectpersonal information. However, absolute security cannot be guaranteed due to the nature ofdigital communications.

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Your Rights

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13. Individual Rights

You have the right to:

  • Request access to your personal information;
  • Request correction or update of your information;
  • Request restriction or cessation of processing;
  • Request removal from active databases.

Requests may be declined where they are manifestly unfounded, excessive, or wouldprejudice the rights of others.

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Contact Information

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14. Privacy Inquiries

For questions regarding this Privacy Statement or the handling of personal information,please contact:

SIDS Centre of Excellence

Shell Beach, Burma Road, St John’s Antigua.

Email: info@sidscoe.org